Zodiac Aerospace Accounts Payable Supervisor in SANTA ROSA, California

Zodiac Aerospace is a world leader in aerospace equipment and systems for commercial, regional and business aircraft, as well as helicopters and space applications.

Zodiac Interconnect US, part of Zodiac Interconnect Americas, is unique aerospace company located in Santa Rosa (Sonoma County, California). The company is specialized in the design and the manufacturing of interconnect systems and components. Our products are used in commercial and military aircrafts, industrial and aerospace engines, helicopters,...

We invest heavily in Research & Development and have significant expertise in state-of-the-art technologies which allow us to provide an innovative and comprehensive range of products and custom solutions to specific problems.

Job Summary

The Accounts Payable Supervisor is responsible for the output of the Accounts Payable team. They directly supervise the A/P team. They are responsible for reconciling all A/P accounts for month end and balancing intercompany payables.

Essential Duties and Responsibilities

The Following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

  • Review all Inventory and non-inventory invoices with PO and match it to receiving document for data entry.

  • Review all invoices without PO for appropriate documentation and approval prior to the payment.

  • Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.

  • Pay employees; verifying approved expense reports and coding for data entry.

  • Maintain vendor records and relationships. Create new vendors, update ERP system for any changes, and resolve

  • Pay vendors monitoring discount opportunities; verifying Sales tax numbers; scheduling and preparing checks, EFTs, Wires; resolve purchase order, invoice, or payment discrepancies and documentation; insure credit is received for outstanding debit memos; etc.

  • Ensure correct currency and method of payment is used for all distributions depending on PO specifications, country of destination and supplier preferences.

  • Match invoices to checks, obtain all signatures for checks and distribute checks accordingly. EFT & Wire payment entries are posted.

  • Verify vendor accounts by reconciling monthly statements and related transactions and follow up for missing information.

  • Assist with preparation, review and maintenance of documentation for processes and procedures surrounding the cash distribution cycle.

  • Supervise Accounts Payable team. Including day-to-day supervision and regular performance evaluations.

  • Review work performed by Accounts Payable team for accuracy and completeness.

  • Assist with month end closing as needed

  • Receive and reconcile AP statement of account from all inter companies for month-end intercompany reconciliation.

  • Assist with accrual entries for both inventory and non-inventory outstanding invoices.

  • Maintain files and documentation in accordance with company policies and accepted accounting practices. Maintain historical records for 7 years per CRA.

  • Continually examine the work being done and evaluate for process improvements.

  • Provide accounts payable cross training to other team members.

  • Protects organization's value by keeping information confidential.

  • Any other duties as required.

Education level

AA in business or equivalent certificate

Language skills

English Mandatory, Fluent in spanish a plus

Mathematical skills

Basic Arithmetic

Experience – Technical Skills

Basic Understanding of Debits and Credits

Understanding of the AP Cycle

Moderate to strong excel (Pivot tables)

Prior experience with ERP systems

Interpersonal skills

Ability to work in a team

Ability to coach others

Ability to provide constructive feedback

Comfort working with all levels of management in multiple departments

Strong Written communication skills (especially when contacting customers)

Ability to prioritize tasks

Ability to work independently but ask for assistance when necessary.

ID: IUS - 11451

Equal Employment Opportunity and Affirmative Action Statement

It is the policy of Zodiac Aerospace to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex, sexual preference, gender identity, pregnancy, age, national origin, disability, military or veteran status, citizenship status, genetics, or any other characteristic protected by applicable federal, state, and local laws. We are strongly committed to this policy and believe in the concept and spirit of the law.

If you are applying for a job in the United States and need a reasonable accommodation for any part of the employment process, please email our Human Resources Department at support.zephir@zodiacaerospace.com and let us know the nature of your request and contact information. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.